"Sharing" a workspace allows collaborators to actively work together in the same project workspace. You can see what sorts of changes your colleagues are implementing, troubleshoot a workspace efficiently as a team, and delegate work.
You can share from within your workspace or from the "Your Workspaces" page. Read on for step-by-step instructions.
Important considerations when sharing a workspace
|How to protect work from being overwritten
Collaborators may end up making overwriting or changing someone else's
work, or messing up your team's versioning organization
How are costs and billing covered?
All work done, and costs incurred, in a shared workspace are covered under
the original workspace Billing Project. This may be fine if all your
collaborators are working in the same lab or wit the same grant. You may
need to assign more restrictive roles (i.e. non-compute) for others when
sharing. For an alternative to sharing with different implications for costs
and billing, see this article on cloning a workspace.
1. Access the share form (from the three vertical dots icon)
Share from within the workspace
1.2. In the popup menu, choose "Share":
Share from "Your Workspaces" page
2.2. Click on the three vertical dots at the right of the card of the workspace you want to share:
2.3. In the popup menu, choose "Share":
2. Complete the share form
Sharing form - step-by-step instructions
2. Hit "Return" or "Enter" on your keyboard. You should see the address populate below in the list of Current Collaborators surrounded by a pale green box.
If you don't see their name in a pale green box, go back to step 1 and make sure to hit return or enter.
3. Choose the role you want to assign and check the permission checkboxes as needed
4. Click the "Save" button
Your collaborator should see the workspace right away in "My Workspaces"
Verify your shared workspace
Check to make sure your share was successful by clicking the three
If you see an orange "PENDING" warning, it means you've
Sharing a workspace with a service account
You may wish to share a workspace with a service account - a special type of account that manages permissions on your behalf, and authorizes access to cloud resources. For example, if you want to use a product like TensorFlow to apply machine learning algorithms to data in a workspace bucket, you can register a service account to manage authorization to that bucket.
To learn how to register a service account, click here.
NOTE: For security purposes, service accounts cannot be created in Firecloud-created Google Projects. The service account will need to be created in a different Google Project.
Running this script will register the new service account, and print out an email address for that account that will look something like this:
You can then share the workspace with the service account as described in options 2 and 3 of this article, entering that service account's email into the "user email" field. NOTE: You will also need to add the service account to the authorization domain if the workspace has one.
Click here for more details on Reader, Writer and Owner roles.